Microsoft 365 Help Set and check permissions on a mobile device
Share with named people and use the full file controls when needed.
Before you start
- The file must be yours to share, or you need sharing permission.
- Decide whether the recipient should read or edit the file.
Choose the option that matches your screen or the task you want to do.
Share a work OneDrive file from your phone
-
Identify where the file lives
A chat upload normally belongs to the sender’s work OneDrive. A channel file belongs to SharePoint. Check this before changing access.
-
Open the original work file
For your own OneDrive file, open the OneDrive mobile app using your Initech account. Find the file you want to share.
-
Select Share
Press and hold the file, or tap its three-dot menu, then tap Share. This opens file sharing rather than simply downloading a copy.
-
Check the link audience
Tap the audience or link-settings line. Choose Specific people when you want only named recipients to use the link.
-
Choose reading or editing
Turn Allow editing off for read-only access, or choose Can view if your version uses that wording. Leave editing enabled only when required.
-
Enter recipients and apply
Confirm the settings, enter the intended people’s full email addresses and check them carefully. External sharing may be restricted by your organisation.
-
Send the configured link
Tap Send to email the invitation, or copy the configured link and paste it into the intended Teams chat. Do not use Send a copy if you want to keep one shared document.
-
Review wider access on a computer
For a channel file, or when mobile lacks access controls, open Teams on a computer, open the original file in SharePoint or OneDrive and choose Manage access. Check people, groups and links.
Add a team member from a mobile device — owners only
-
Open the team list
Find the team under Chat/channels or Teams. Tap the three dots beside its name.
-
Open Manage members
Choose Manage members, then Add members. Search for the colleague’s work account.
-
Add them with the normal Member role
Confirm the person and add them as a member. Only use an owner role when that responsibility is approved.
-
Check the intended channel
Private or shared channels have their own membership rules. If the person still cannot see a channel, ask its owner to check.
You have finished when…
- The recipient can open the file using the intended identity.
- The permission matches the work they need to do.
Helpful tips
- Adding someone to a team grants wider access than sharing a single file.
- Removing one sharing link does not remove permissions someone already has through team membership.
Something looks different?
Teams mobile only offers Share to a chat
That sends the file/link into a conversation; it may not offer full permissions editing. Open the original in OneDrive/SharePoint or use a computer.
A person still has editing access after I sent a view link
They may already be a team member or have another grant. Ask the owner to review Manage access rather than creating more links.
Microsoft help & further guidance
Menu names can change as Microsoft updates the apps. These official pages include further instructions.