Microsoft 365 Help Create and name a group chat
Bring a few colleagues into one group chat on your mobile device.
Before you start
- Know which colleagues should be included.
- Check participants before sending any work information.
Follow these steps
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Open Chat
Tap Chat in Teams. Tap New message, usually the compose/pencil button.
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Choose the first person
Type their name in the To field and select their work account from the results.
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Add the other people
Repeat for each colleague. Read the selected names before continuing; a similar name may belong to a different person.
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Send an introduction
Type a short message explaining the group’s purpose, then tap Send. This starts the conversation.
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Open the chat details
At the top of the conversation, tap the participant names.
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Give the group a name
Tap Group chat name, type a recognisable name and tap Save.
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Add someone later carefully
Open the chat details and choose the option to add people. Check any choice about sharing previous chat history before confirming.
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Check shared documents
If the new participant cannot open an earlier attachment, check the original file’s sharing permissions. Chat history and file access are separate checks.
You have finished when…
- The conversation has the intended people.
- The group name makes it easy to find again.
Helpful tips
- Use a team channel for ongoing company work that needs shared ownership.
- Mute chat notifications when appropriate instead of deleting useful messages.
Something looks different?
I cannot name the group yet
Send the first message, then tap the participant names to open its details.
I added the wrong person
Stop sharing information in that chat. Review its membership controls or ask IT for help; removing someone does not undo information they have already seen.
Microsoft help & further guidance
Menu names can change as Microsoft updates the apps. These official pages include further instructions.