Microsoft 365 Help Create a meeting or appointment
Schedule a Teams meeting from your mobile device.
Before you start
- The meeting date, start/end time and attendees.
- Check your phone’s date and time zone.
Choose the option that matches your screen or the task you want to do.
Create a meeting in the mobile app
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Open Calendar
In Teams, tap Calendar. If it is hidden, look under More on the bottom navigation.
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Start a new event
Tap the + or New event button near the top of the calendar.
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Enter a title
Use a clear title, such as Project progress meeting, so the other people know what the booking is for.
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Add participants
Tap Add participants. Search for each colleague, select the right account and confirm the list. For a client, enter their full email address.
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Set the date and time
Choose the start and finish times. Check the displayed time zone, particularly if someone is outside Perth.
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Add details
Enter a short agenda and any relevant file link. Confirm the event is an online Teams meeting if your version shows a Teams meeting switch.
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Save and send the invitation
Review the details, then tap Done or the save/tick button. With participants added, the event sends invitations.
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Check the saved event
Open it from Calendar. Confirm the attendees, time and Teams joining link. To change the booking, edit this same event and send the update.
Make a private appointment
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Choose the calendar you normally use
For a simple personal work appointment, open Outlook on your phone and switch to its Calendar.
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Create an event without attendees
Add the title, date and times. Leave the people/invitees field empty and turn the Teams meeting switch off if offered.
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Save to your work calendar
Check the selected calendar belongs to your work account, then save. The appointment does not send anyone an invitation.
You have finished when…
- The booking appears on your work calendar.
- An online meeting has a Teams joining link.
Helpful tips
- A channel meeting can be visible to channel members; use a regular attendee invitation for a private client meeting.
- Outlook and Teams use the same work calendar when properly configured.
Something looks different?
Calendar is missing
Check More and the selected account. Ask IT to check your Teams and Exchange configuration.
The meeting needs advanced options
Open the event on your phone and look for Meeting options. If you can open it, review Who can bypass the lobby? and who can present. Use Teams on a computer or on the web if these controls are unavailable.
Microsoft help & further guidance
Menu names can change as Microsoft updates the apps. These official pages include further instructions.