Microsoft 365 Help Share a work folder with colleagues on a mobile device
Create a folder and invite specific colleagues from the OneDrive app.
Before you start
- You can create and share files in this location.
- Know your colleagues’ work email addresses.
Follow these steps
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Open the right location
In OneDrive, check your work account, then open Files or My files and browse to the parent folder.
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Create a folder
Tap + or Add > Create folder. Enter the job or project name and confirm.
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Add the intended documents
Open the folder and upload the files you want the team to receive. Wait until the upload completes and check the folder contains no unrelated documents.
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Open sharing
Return to the parent folder. Tap … beside your new folder, then Share. You can also press and hold the folder to select it and choose Share.
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Choose Specific people
Tap the current link-access description, settings gear or dropdown. Select Specific people; avoid a link for the whole organisation when only a small team needs access.
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Choose permission
Select Can view for reading or Can edit for collaboration. Some versions use an Allow editing checkbox. Tap Apply where shown.
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Enter and check colleagues
Type their full work email addresses and select the correct matches. Add a message explaining what belongs in the folder.
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Send and verify
Tap Send. Ask a colleague to open the invitation with their work account. Use OneDrive in a desktop browser > the folder’s Manage access to review or remove permissions later.
You have finished when…
- Your colleague can open the folder and perform only the intended actions.
Helpful tips
- A shared folder’s edit permission allows changes to its contents. Do not put unrelated private files in it later.
- If the app’s sharing options are unclear, complete the permission review in OneDrive on a computer.
- Use the link for the shared original so colleagues do not create multiple attachment versions.
Something looks different?
The sharing menu looks different.
Check you are using your work account. Personal OneDrive has different sharing screens and options.
The colleague cannot edit.
Reopen the sharing settings or Manage access on the web and check whether they received Can view or Can edit. Ask the owner if permissions are inherited.
Microsoft help & further guidance
Menu names can change as Microsoft updates the apps. These official pages include further instructions.