Microsoft 365 Help Upload and organise team files
Put files in the correct channel, create folders and find them again.
Before you start
- Know the team and channel where the document belongs.
- Have permission to add or edit files in that location.
Choose the option that matches your screen or the task you want to do.
Store a document in a team channel
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Find the channel
Open Chat, then the channels list; in a separate layout, select Teams. Expand the team name and select the correct channel.
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Open the channel files
At the top of the channel, choose Shared or Files. If Shared first shows a list of links and files, open its file-library view when offered.
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Open the right folder
Double-click the folder where the document belongs. Use the folder path above the list to go back up one level.
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Create a folder if needed
Choose New or Create, then Folder. Enter a clear name such as Site handover and select Create. Open the new folder.
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Upload your file
Select Upload, then Files if asked. Find the document on your computer, select it and click Open. Wait for the upload to finish.
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Check the uploaded copy
Open the document from the channel and confirm it is the intended version. Changes made in the shared Office document save back to this shared location.
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Rename or move carefully
Use the file’s three-dot menu for Rename or Move to, if available. Tell colleagues before reorganising files they are using.
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Share a link to the file
Use Copy link or Share and post the link in the channel with a short explanation. This helps everyone use the same document.
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Use SharePoint for more controls
If a file command is missing, use Open in SharePoint from the channel library menu. Continue in the browser using the same work account.
Send a file in a chat
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Open the intended conversation
Check the participants before attaching a file. A chat file is stored in the sender’s work OneDrive and shared with the conversation.
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Attach the document
Use the attachment or Actions and apps button beside the message box. Choose the file from your computer or OneDrive, check its access settings, then send.
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Find it later
Open the chat’s Shared tab. For long-lived company documents, use the agreed team or SharePoint folder instead of relying on a person’s chat storage.
You have finished when…
- The document is visible in the intended channel and folder.
- A colleague with channel access can open the correct copy.
Helpful tips
- Use meaningful names such as Site-12-Handover-2026-11-07 rather than final-final2.
- Deleting a shared file removes it for other users too. Ask before deleting or moving company records.
Something looks different?
Upload or New is missing
You may have read-only access, or be in a summary view. Open the library in SharePoint and check with the owner.
Someone cannot open my link
A copied link does not always grant access. Check Share or Manage access and use the permissions guide.
Microsoft help & further guidance
Menu names can change as Microsoft updates the apps. These official pages include further instructions.