Create an email signature

New Outlook

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Open signature settings

Select Settings > Accounts > Signatures. If Signatures is not there, search settings for “signature”; some older layouts place it under Mail > Compose and reply.
Check the account

If an account selector appears, choose your own work email. Choose a different signature for any other account you use.
Create a named signature

Select New signature or Add signature, depending on what your version shows, and name it Initech work. The name is only for you; recipients see the signature text.
Enter and format the details

Use the office-approved wording. A simple starting point is:
[Your name]
[Job title] | Initech Solutions
[Approved phone number]
[Your work email]
Replace the bracketed details. Do not invent company numbers or qualifications. Keep the font readable and the layout short.
Choose when it appears

Enable the signature for new messages, and for replies and forwards if required. Some layouts use dropdowns rather than checkboxes; choose Initech work in each appropriate field.
Save

Select Save. Close the settings panel after the changes are stored.
Test a fresh message

Create a brand-new email and confirm the signature appears once with correct details. Send a test to yourself and check how it looks on your phone too.

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Start a new email

In classic Outlook choose New Email. On the Message tab select Signature > Signatures.
Select the correct account

In the E-mail account dropdown choose your work address. This prevents adding the business signature to a personal account.
Create the signature

Under Select signature to edit, choose New, enter Initech work as the name and select OK.
Fill in your details

Use the office-approved wording. A simple starting point is:
[Your name]
[Job title] | Initech Solutions
[Approved phone number]
[Your work email]
Replace the bracketed details. Do not invent company numbers or qualifications. Paste the approved business template here if the office has supplied one.
Choose defaults

Under Choose default signature, select Initech work for New messages. Select it for Replies/forwards if the office wants a signature on those too.
Save and start a fresh message

Select OK. The message you originally opened may not receive the new signature automatically, so close that draft and create a new email to test it.
Check the received version

Send the test to your own work address. Confirm name, contact details and any logo look right before using it for client messages.

No signature appears

Check the correct account and default signature selections. Create a new message after saving; an already-open draft may not update.

There are two signatures

The company may add one automatically after sending. Ask the office which signature should be used before adding another.

The signature is different on my phone

The Outlook mobile app has its own signature setting. Configure and test it separately rather than assuming every app synchronises signatures.